Practitioners can use collaboration information systems to improve business success. The overarching goal of workplace collaboration is to increase project success. We can break down high-level “success” into several smaller, equally meaningful benefits. The benefits of collaboration include improving workflow, team relationships, productivity, and efficiency. Collaboration also enables quicker innovation. Diversity in expertise and team viewpoints makes problem-solving much easier. Therefore, businesses require the right project collaboration tools to keep everyone updated on project progress and new opportunities. Analyzing potential challenges also helps spur dialogues to expedite the design and implementation of solutions. These tools also lead to increased efficiency for remote teams.
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COMPONENTS AND IMPORTANCE OF COLLABORATION INFORMATION SYSTEMS
Collaboration information systems improve information, decisions, problem-solving and project management. These systems support structured decision making in operational, day-to-day activities. They also support managerial decisions that involve the allocation and utilization of resources. This way, the benefits of collaboration information systems become more productive. Even strategic decisions become easier to manage. They include those that support broad-scope, organizational issues, that are almost always collaborative. They are usually unstructured decisions. The project collaboration tools used to achieve these decisions generally have five components. They include hardware, software, data, procedures, and people. These components help in managing project data and metadata.
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COLLABORATIVE COMMUNICATION AT THE WORKPLACE
Collaborative communication requires using collaboration information systems to guide various types of communication. For example, synchronous communication occurs when all team members meet at the same time, such as with conference calls or face-to-face meetings. Project collaboration tools work best during synchronous communication. Asynchronous communication occurs when team members do not meet at the same time. Video and audio recordings are useful for this. Here, limitations of the benefits of collaboration include issues such as computerized systems breakdowns. Computerized collaborative communication in organizations occurs during virtual meetings, screen-sharing application, webinars, and videoconferencing as well. Communication is also in the form of discussion forums, or team surveys, where one team member creates a list of questions and other team members respond.
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